2009 Oklahoma City Winter Quilt and Embroidery Show

QUILT COMPETITION ENTRY FORM & INFORMATION

All Entry Forms must be POSTMARKED by November 1, 2008

Please print or type, make copies for your own records. 

Name of Maker __________________________________________________________________

Address____________________________________ City, State, Zip________________________

Day Phone_________________________________ Evening Phone _________________________

E-mail Address___________________________________________________________________

Category # and Name _____________________________________________________________

Title of Quilt _____________________________________________________________________

Quilted By ______________________________________________________________________

Size: Horizontal Width  ________________________   Vertical Length _______________________

Year Made___________   Dominant Colors ____________________________________________

Artist Statement (50 words or less) ____________________________________________________

 __________________________________________________________________________________________

 

 __________________________________________________________________________________________

 

 __________________________________________________________________________________________

 

 __________________________________________________________________________________________

This form must be filled out entirely.

 

Method of delivery of the item will be:    ____ UPS       ____ US Post Office      ____ Walk In

By my signature below, I agree to abide by all conditions stated on the Quilt Competition Entry Form and
Information sheet.  I acknowledge that Prairie Quilt cannot be responsible for acts of nature beyond their
control.  I also grant Prairie Quilt the right to photograph this entry for the Oklahoma City Winter Quilt and Embroidery Show files, publicity, education, and/or promotional purposes. 

 

 

__________________________________________________           _______________________

Signature                                                                                  Date

 

TO ENTER SEND:

1. Completed and signed Entry Form with a non-refundable entry fee of $15.00 per item.  Make payable to Prairie Quilt Inc.  A separate entry form must be completed for each  item entered.
2. Two color photographs (full view and close-up).  Identify each photo with your name, title or description of entry.  Photographs become the property of Prairie Quilt.

 Mail to: OKC WQS                
                   101 S. Main                  
                   Hennessey, OK  73742

QUILT ENTRY RULES

1. The deadline for receipt of Entry Forms will be the postmark deadline of November 1, 2008.  

   Quilts must arrive by December 8, 2008. After that date they will be refused.

2. Entries displayed in previous Oklahoma City Winter Quilt Shows are ineligible for entry.
3. All entries must be clean, free of smoke, odor, and must be constructed of fabric and quilted.
4. Prairie Quilt reserves the right to reject any entry, including those that do not comply with the contest rules or, upon inspection, does not meet the quality of the show standards.
5. Each entry may be entered in ONE category only.
6. Entries that do not meet these requirements will be disqualified and will not be judged.  Entrants will be    notified of disqualification as soon as possible.
7. The show committee reserves the right to move entries from one category to another.
8. All entries must contain quilting, EXCEPT for Crazy Quilts.
9. If accepted, photographs taken become the property of Prairie Quilt for publicity and/or publication use.
10. The entries must be constructed and quilted by the persons named on the entry form.
11. Filing of your signed application signifies agreement with these conditions.
12. All decisions of the judges will be final.

PREPARING QUILT ENTRY

• All quilts must have a 4” sleeve attached to the back of the quilt at the top except for miniatures which may be pinned.  Quilts longer than 95” will have sheeting laid under them or place the sleeve down from the top, 95“ from the bottom of the quilt.  QUILTS RECEIVED WITHOUT SLEEVES WILL BE RETURNED AND NOT EXHIBITED.
• Entries must be labeled with name of entrant or maker.  For fairness in judging, you are required to baste a piece of fabric over the entire label before sending the entry.

• Place each entry in a separate cloth sack and then a separate plastic bag, we suggest the large Zip Lock Bags.

  Put name, address and phone number on each bag.
  

SHIPPING / HAND DELIVERING ENTRY

• Hand deliver or ship to arrive by December 8 2008. Items arriving after December 8th will be returned unopened.
• Ship in a secure carton, remove all old shipping labels from carton prior to shipping. DO NOT use Styrofoam peanuts in shipping.
• If you want to be notified of your entry’s arrival, enclose a SASE or postcard in the box.

RETURNING ENTRIES

• Entries for personal pick-up will be released at the show site on Saturday, January 10, 2009 at 6 p.m.  No items will be released before this time.  Your photocopy of the Entry Form must be presented at time of pick-up.  If it is necessary for the show staff to copy an entry form, the cost will be $5.00 per page.
• Entries to be shipped will be dispatched by January 16th, 2009.  If Prairie Quilt is to return entry, enclose a pre-addressed return label (UPS cannot deliver to a U.S. post office box number).
• Prairie Quilt will return your item via UPS ground, the cost of shipping is included in your entry fee.

SPECIAL INSTRUCTIONS

• Notification of the juror’s decision will be sent to all entrants.
• Prairie Quilt will provide the following “Standard Insurance Coverage” for your quilt while in our possession:  $500 for quilts 60” and greater on the shortest side, $250 for clothing and quilts less than 60” on the shortest side, $100 for quilts 24” or less on the shortest side.
• Any entry valued at more than $500 must be accompanied by a certified appraisal with the entry form 2009 Oklahoma City Winter Quilt Show

CATEGORY ENTRIES:

AWARDS

1. Judging emphasizes originality and creativity, creative use of the  Challenge fabric as it relates to other fabrics, visual impact, workmanship   and the amount of challenge fabric used.

2. The front or back of challenge fabric may be used. Challenge piece  cannot be altered (dyed, painted, etc.)
3. Up to ten other fabrics may be added.
4. Embellishments are welcome.
5. All finished challenge quilts submitted by the due date will be displayed at  the OKC Winter Quilt Show, January 2009 show.
6. The fee of $11.00 includes 1 yd challenge fabric and does not include the  quilt entry fee for the show.  Challenge fabric must be purchased from Prairie Quilt, not added fabrics.  Please refer to the general entry form of the 2008 Oklahoma City Winter Quilt Show.

1. Quilts may be of any shape, but the combined total measurement of all  sides cannot be less than 72 inches or more than 432 inches.

2. All entry rules apply as stated on the Quilt Competition Entry Form & Information sheet for the 2009 Oklahoma City Winter Quilt Show.
   

See Entry Form for application and delivery deadlines.