OKLAHOMA CITY WINTER QUILT AND EMBROIDERY SHOW ENTRY FORM AND INSTRUCTIONS
	THIS IS THE ENTRY FORM TO USE TO ENTER A QUILT OTHER THAN EMBROIDERY
		2009 Oklahoma City Winter Quilt Show QUILT COMPETITION ENTRY FORM & INFORMATION All Entry Forms must be POSTMARKED by November 1, 2008 Please print or type, make copies for your own records.  Name of Maker__________________________________________________________________ Address____________________________________  City, State, Zip_______________________ Day Phone_________________________________  Evening Phone _______________________ E-mail Address__________________________________________________________________ Category # and Name¬_____________________________________________________________ Title of  Quilt___________________________________________________________________ Quilted By_____________________________ Size: Horizontal Width  ________________   Vertical Length________________ Year Made___________   Dominant Colors____________________________________________ Artist Statement (50 words or less)___________________________________________________ ______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ This form must be filled out entirely. Method of delivery of the quilt will be:  ____UPS    ____US Post Office   ____Walk In By my signature below, I agree to abide by all conditions stated on the Quilt Competition Entry Form & Information sheet.  I acknowledge that Prairie Quilt cannot be responsible for acts of nature beyond their control.  I also grant Prairie Quilt the right to photograph this entry for the Oklahoma City Winter Quilt Show files, publicity, education, and/or promotional purposes.  __________________________________________________ _______________________ Signature       Date QUILT ENTRY RULES 1. The deadline for receipt of Entry Forms will be the postmark deadline of November 1, 2008.   Quilts must arrive by December 8, 2008, after that date they will be  refused.  2. All entries must be clean, free of smoke, odor, and must be constructed of fabric and  quilted. 3. Entries displayed in previous Oklahoma City Winter Quilt Shows are ineligible for entry. 4.  Prairie Quilt reserves the right to reject any entry, including those that do not comply with  the contest rules or, upon inspection, does not meet the quality of the show standards. 5. Each entry may be entered in ONE category only.  6. Entries that do not meet these requirements will be disqualified and will not be judged.   Entrants will be notified of disqualification as soon as possible. 7.           The show committee reserves the right to move entries from one category to another. 8.  All entries must contain quilting, EXCEPT for Crazy Quilts. 9.  If accepted, photographs taken become the property of Prairie Quilt for publicity and/or         publication use. 10. The entries must be constructed and quilted by the persons named on the entry form. 11. Filing of your signed application signifies agreement with these conditions.  12. All decisions of the judges will be final. TO ENTER SEND: 1. Completed and signed Entry Form with a non-refundable entry fee of $15.00 per quilt.  Make  checks payable to Prairie Quilt Inc.  A separate entry form must be completed for each  item entered.  2.  Two color photographs (full view and close-up of quilt).  Identify each photo with your  name, title of quilt and arrow indicating top of image.  Photographs become the property of   Prairie Quilt, Inc. Mail to: OKC WQS 101 S. Main Hennessey, OK  73742 PREPARING QUILT ENTRY •      All quilts must have a 4” sleeve attached to the back of the quilt at the top except for miniatures               which may be pinned.  Quilts longer than 95” will have sheeting laid under them or place the sleeve                down from the top, 95“ from the bottom of the quilt.  QUILTS RECEIVED WITHOUT SLEEVES              WILL BE RETURNED AND NOT EXHIBITED. • Entries must be labeled with name of entrant or maker.  For fairness in judging, you are required to baste a piece of fabric over the entire label before sending the entry.  • Place each entry in a separate cloth sack and then a separate plastic bag, we suggest the large Zip Lock Bags.  Put name, address and phone number on each bag. SHIPPING /HAND DELIVERING ENTRY • Hand deliver or ship to arrive by December 8 2008.  Quilts arriving after December 8   will be returned unopened.  • Ship in a secure carton, remove all old shipping labels from carton prior to shipping. Do not use Styrofoam peanuts in shipping. • If you want to be notified of your entry’s arrival, enclose a SASE or postcard in the box. RETURNING ENTRIES • Entries for personal pick-up will be released at the show site on Saturday, January 10, 2009 at 6 p.m.  No entries will be released before this time.   A photocopy of the Entry Form must be presented at time of pick-up.  If it is necessary for the show staff to copy an entry form the cost will be $5.00 per page. • Entries to be shipped will be dispatched by January 16th, 2009.  If Prairie Quilt is to return entry, enclose a pre-addressed return label (UPS cannot deliver to a U.S. post office box number). • Prairie Quilt will return your quilt via UPS ground, the cost of shipping is included in your entry fee.  SPECIAL INSTRUCTIONS • Notification of decision of jurors will be sent to all entrants. • Prairie Quilt will provide the following “Standard Insurance Coverage” for your quilt while in our possession:  $500 for quilts 60” and greater on the shortest side, $250 for clothing and quilts less than 60” on the shortest side, $100 for quilts 24” or less on the shortest side. • Any entry valued at more than $500 must be accompanied by a certified appraisal with the entry form. 2009 Oklahoma City Winter Quilt Show CATEGORY ENTRIES A1 Artisan Large, Pieced                                             T1 Traditional Large, Pieced A2 Artisan Large, Hand Appliqué                                  T2 Traditional Large, Hand Appliqué A3 Artisan Large, Machine Appliqué                             T3 Traditional Large, Machine Appliqué A4 Artisan Large, Mixed                                              T4 Traditional Large, Mixed A6 Artisan Wall, Pieced                                               T6 Traditional Wall, Pieced A7 Artisan Wall, Hand Appliqué                                    T7 Traditional Wall, Hand Appliqué A8 Artisan Wall, Machine Appliqué                               T8 Traditional Wall, Machine Appliqué A9 Artisan Wall, Mixed                                                T9 Traditional Wall, Mixed S1 Miniature                                                               S10 Garment S2 Embellishment                                                        S11 Prairie Quilt Challenge S3 Whole Cloth                                                           S12 First S5 Non-Judged Junior                                                 S14 Group S7 Pictorial                                                                 S15 Machine Embroidery Large                                                                                  S16 Machine Embroidery Wall ENTRY DEFINITIONS Artisan - A design with any technique or combination of techniques or materials used in a non-traditional way. Embellishment - Any quilt with nontraditional items attached to the quilt. First - First quilt pieced and quilted by applicant. Garment - Must have a recognizable amount of patchwork, appliqué, and/or quilting. Group - Two or more people piecing or quilting a quilt.  Does not apply to one piecer and one quilter. Machine Embroidery - Quilt predominately made with machine embroidery technique. Large Quilt - Minimum of 60” wide/maximum of 110” wide and at least 80” long or larger. Miniature - Any quilt which has no side measuring more than 24”, using any technique. Mixed - Any quilt with more than one technique such as piecing, appliqué, trapunto, or embroidery, etc. Non-Judged Junior - Any quilt made by a quilt maker 18 years of age or under. Oklahoma Centennial Challenge - Any quilt depicting the conception of Statehood. Pictorial - Quilt depicting a scene or image. Prairie Quilt Challenge - Refer to Prairie Quilt Challenge flyer. Traditional - Pattern or design used in a traditional way. Whole Cloth - Made from one piece of cloth. Questions regarding category determination may be directed to Randa Parrish 405-853-6801, email at randa@prairiequilt.com                                                      AWARDS Best of Show - Pfaff Sewing Machine Prairie Quilt Challenge     Pfaff 2029 Sewing Machine Outstanding Hand Workmanship  $300 Viewers’ Choice   $200       Best of Fabric Manipulation $200  Best of Color $200       Judges’ Choice   $100 Promoter’s Choice $100 First Place in Category $100 each                                  Prairie Quilt Challenge, January 2009                                                  Winner receives a                                            Pfaff 2029 sewing machine General Rules: 1.  Judging emphasizes originality and creativity, creative use of the  Challenge fabric as it relates to other fabrics, visual impact, workmanship   and the amount of challenge fabric used. 2. The front or back of challenge fabric may be used. Challenge piece  cannot be altered (dyed, painted, etc.) 3. Up to ten other fabrics may be added. 4. Embellishments are welcome. 5.  All finished challenge quilts submitted by the due date will be displayed at  the OKC Winter Quilt Show, January 2009 show. 6. The fee of $11.00  includes 1 yd challenge fabric and does not include the  quilt entry fee for the show.   Challenge fabric must be purchased from  Prairie Quilt, not added fabrics. Please refer to the general entry form of    the 2008 Oklahoma City Winter  Quilt Show. Quilt Category Entry Rules: 1.  Quilts may be of any shape, but the combined total measurement of all  sides cannot be less than 72 inches or more than 432 inches. 2.   All entry rules apply as stated on the Quilt Competition Entry Form &  Information  sheet for the 2009 Oklahoma City Winter Quilt Show. See Entry Form for application and delivery deadlines.